4–8 Weeks Prior

• Confirm film title and speaker
• Post event details on your website
• Create event flyer and distribute print copies
• Use this form to send event details to be listed on scienceonscreen.org

2–4 Weeks Prior

• Write/issue press release
• Develop and promote to targeted outreach list
• Promote at your venue (i.e. via in-theater slideshow of upcoming films and events, print collateral in lobby)

10 Days Prior

• Send e-blast to dedicated Science on Screen list
• Send e-blast to Member list
• Begin posting on your social media; consider including ticket giveaways

Week of Event

• Promote in your weekly newsletter
• Ask speaker to submit electronic version of presentation (e.g. PowerPoint slides) to tech staff for testing to ensure smooth presentation at the event
• Continue social media promotion

Day of Event

• Submit guest list to box office (to include speaker, invited guests, sponsors, ticket giveaway winners, etc.)

Night of Event

• Speaker arrives 45 minutes–1 hour before doors open
• Before opening house to audience, have tech staff run through the presentation with the speaker

After Event

• Upload video footage of your event (if any) and speaker presentation materials to your SoS Dropbox folder